What is a suspense account?

What is a suspense account?

suspense account example

The suspense account is classified as a current asset, since it is most commonly used to store payments related to accounts receivable. It is possible to also have a liability suspense account, to contain accounts payable whose disposition is still being decided. If so, the liability suspense account is classified as a current liability. For suspense account journal entries, open a suspense account in your general ledger. The format of suspense account entries will be either a credit or debit. Eventually, you allocate entries in the suspense account to a permanent account. There is no standard amount of time for clearing out a suspense account.

  • Since the suspense account for your client is temporary, clear it regularly to put transactions in their proper places and create an accurate depiction of your client’s revenue and expenses for reporting.
  • When customer withdrawal is completed, the money moves from the suspense account to the account of the agent who facilitated the cash withdrawal.
  • This data is valuable for tracking transactions that are regularly redirected to the suspense account.
  • AccountDebitCreditSuspense Account50Cash50When you receive the full payment from the customer, debit $50 to the suspense account.
  • At that point, the suspense account should achieve a balance of zero dollars.

Brokerage firms also use suspense accounts to park client funds after securities are sold and the client isn’t sure about what to do with the proceeds. A suspense account is essentially a bookkeeping technique for keeping track of funds for a brief period until particular issues are resolved.

Examples of Suspense Accounts

If an expense is incurred, the benefit of which is received by more than one account, such an expense can temporarily be placed in a suspense account. Later, the entries can be transferred to the relevant accounts at the appropriate ratio. The dual aspect of this account would have been to debit Daniel’s account and credit sales.

The suspense account is just like that parking place you used today in front of your work or school. Of course, the suspense account is a temporary place to park money, not a vehicle! A suspense account is a place that temporarily holds unclassified funds while a company makes a decision as to where to put them permanently. Usually there is doubt or dispute as to where the funds belong, so they are parked temporarily in the suspense account. Suspense accounts on balance sheets are not desirable since they might make it difficult to balance the books appropriately. There should also be an everyday measurement of the balance sheet in the suspense account, utilised by the controller as the trigger for ongoing investigations.

Examples

A partial payment occurs when a customer does not pay the full amount owed for a transaction. Partial payments can come in many different forms, such as a deposit on a real estate transaction or an upfront https://xero-accounting.net/ payment for a service order. For example, payments may be received with invalid or unclear account information. Other details may also be unclear, such as the amount of the transaction or the payee.

Trial balances are usually prepared at the end of the reporting period to make sure that all credits and debits are equal. A suspense account may be added to the trial balance when there are understated or overstated balances that cannot be corrected before the end of the reporting period. A suspense account is created in the books of accounts when the bookkeeper/accountant of the business is uncertain about some business transactions. It’s a temporary account and reversed suspense account example when the accurate account is classified. The accountant will then credit the suspense account with $50 and debit the cash account with the same transaction amount. When the company gets the entire payment from the customer, they will debit $50 from the suspense account and credit the receivable accounts with the same amount. When the process is finished, the accountant may finally terminate the suspense account and transfer the money to the correct account.

Is suspense an asset or Liabilities?

When the business is unsure about the account in which they need to park a particular transaction, it is best to put the transaction in a suspense account and consult with your accountant before making any decision. Reconciliation is an accounting process that compares two sets of records to check that figures are correct, and can be used for personal or business reconciliations. A general ledger is where a business records its assets and liabilities on an ongoing basis, broken into separate categories or accounts.

Andrew Bloomenthal has 20+ years of editorial experience as a financial journalist and as a financial services marketing writer. DisclaimerAll content on this website, including dictionary, thesaurus, literature, geography, and other reference data is for informational purposes only.

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